Archive | Embedded Librarianship

Caucus Meeting Minutes

SLA Embedded Librarians Caucus

Annual Meeting May 24, 2016

Minutes

1. The virtual meeting was opened by caucus convenor Dave Shumaker at 3:01 p.m. US Eastern time, with approximately 20 members in attendance. He announced that the meeting would be recorded in order to help compile minutes, and acknowledged the contributions of the Communications Team over the past year.

2. Year timeline: Dave reviewed highlights of the past year, including programs and activities, gradual growth in membership. Currently, membership stands at 88.

3. Communications update: Communications team members Laura Williams and Nadine Anderson reviewed communications activities. Laura appealed for volunteers to contribute posters, be interviewed for the website, and write up reports from the SLA Annual Conference. Nadine reminded everyone that our Twitter handle is @slaembedded and hashtag #embeddedlib and encouraged followers and tweeters to join in.

4. Finance and Organization: Dave reviewed the fact that the caucus, in line with SLA guidelines, has no money of its own, and doesn’t have any mandated officers other than the Caucus Convenor. He mentioned that we should be thinking about succession planning. He will continue to serve for the coming year, but he doesn’t intend to be Convenor for life.

There was also discussion of whether the caucus should aim to become a division. The consensus was that we should not do that, at least at the present time. In ensuing discussion of membership and growth, Marydee Ojala suggested creating whitepaper on the caucus website explaining what is embedded librarian. In further discussion, it was suggested to have additional papers on embedded librarians in different sectors.

5. SLA 2017 Program Planning: Dave currently serving as de facto program planner. He appealed for anyone who is interested to take over the job or work with him.

6. Program and Activity Initiatives

Current program ideas:

  • Organization/reporting structures that embedded librarians experience and the associated challenges.
  • Evaluating the effectiveness of embedded librarianship
  • Prospering over the long haul: lessons learned from veteran embedded librarians

Other ideas were suggested, including:

  • Ruth Kneale’s experiences in close to 20 years of being an embedded librarian in engineering teams, either as webinar or interview
  • Michael Gelman – how embedded librarians can “sell themselves” as consultants
  • Tara Breton: embedded librarian panel held at Pharma Division meeting in April 2016 (http://pht.sla.org/wp-content/uploads/2015/10/SLADPHT2016SpringMeetingAgendafinalfinal03182016-1.pdf), unfortunately slides are not available; discussion of promotional strategies in the corporate sector
  • Teresa Powell: budget and funding models – corporate setting may require funding librarians work from group(s) librarian is embedded with.

6. Wrapup

Anyone with questions, comments, or who would like to volunteer: contact Dave at caucusadmin@embedded.sla.org or his personal email. Reminder of Caucus session Monday June 13 10 a.m. in Phila. Dave closed the meeting at 3:51 p.m. (US Eastern time)

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Caucus Meeting Reminder

A quick reminder that on Tuesday, May 24, 3:00 p.m. EDT, we will have our annual Caucus meeting webinar. Register at: https://attendee.gotowebinar.com/register/3975836619393798401  After registering, you will receive a confirmation email containing information about joining the webinar. Hope to see you there!

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Embedded Librarians Caucus upcoming events

Just a quick reminder of upcoming events of interest:

  1. Tuesday, May 24, 3:00 p.m. US Eastern: Caucus annual meeting webinar. Register at: https://attendee.gotowebinar.com/register/3975836619393798401 .  After registering, you will receive a confirmation email containing information about joining the webinar.
  1. Monday, June 13, 10:00—11:30 a.m. Embedded Librarians Knowledge Café at the SLA Annual Conference. Reserve this slot on your conference planner! I look forward to seeing you in Philadelphia.
  1. Also of interest: Tuesday, June 14, 2:30-3:30 p.m. Annual Conference program, “Professional Competencies and You” – just added to the conference program. Embedded librarians perhaps more than any other group need to be able to articulate and demonstrate what they bring  to diverse, cross-cutting teams. Come find out more about the new SLA Competencies and how it can help you frame this issue.

 

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Embedded Librarian Posters: Nadine Anderson, Behavioral Sciences Librarian

Nadine Anderson: Poster

This poster is for my role as the embedded Behavioral Sciences Librarian at the University of Michigan-Dearborn. My faculty already know me well,  so this is geared towards my students in the Behavioral Sciences; to get my name and face out there as someone who can help them with their research from my office in the Behavioral Sciences department so they know they don’t have to traipse all the way across campus to the library to get research help. I’ve put this poster up in several prominent places around the Behavioral Sciences department: on the door to the Behavioral Sciences office, in their graduate student lounge, and in the Behavioral Sciences computer lab. I’ve received great feedback from my faculty on it, students seem to recognize me a lot more, and I’m getting more “drop ins” for research help at my Behavioral Sciences office. This poster has been a great marketing tool!

Nadine Anderson - 11X17 Poster

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Embedded Librarian Posters: Laura Williams, Reading List & Collection Development Librarian

Laura Williams: Poster and Postcard

In my role as Reading List and Collection Development Librarian at the University of Huddersfield for the Business School, I’ve made use of both a poster and a postcard to promote myself and the help I can provide to academic staff.
I designed this postcard to introduce myself to all the academic staff in the Business School, with the intention of letting them know who I am, and what I can do for them. My office is located in the library rather than the Business School, and I’m new to the university, so the postcard was a good way to get the message out to the 140 plus academics in the school. A postcard was sent to every member of academic staff, in a hand addressed envelope, to separate it out from the marketing post they likely recieve. I’ve had more people recognise me around the building now, and know who I am when we meet for one to one training appointments.

Embedded Librarian Postcard: Laura Williams, Reading List & Collection Development Librarian

To complement the postcard I also created a poster to use when I’m out roving in the school offering drop in support to staff, helping with their reading lists.

Embedded Librarian Poster: Laura Williams, Reading List and Collection Development Librarian

I take the poster out with me, and put it up boards around the building, whenever I am doing any ‘roving’ work in the Business School. By having a poster specifically tailored to my role, rather than the library, I am able to catch people’s attention.

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David Shumaker: “Culture Eats Strategy for Lunch”

Latest post by David Shumaker:

I read this phrase in an article in yesterday’s Washington Post. (See citation below.) The article is about a U.S. company’s expansion into the Russian marketplace. Apparently the company has been very successful despite many challenges in doing business in Russia over the past decade or more. The article ends with the observation that “[c]ompanies bent on expanding abroad must be attuned to the culture of a country and enmeshed in its life to truly succeed. … ‘Culture eats strategy for lunch.'”

You may ask, what in the world does this have to do with embedded librarianship?

Here’s the thing: I still see librarians setting strategy in a vacuum. They get it that the library walls have come down, and that library services now need to reach outside the building, but they develop their plans without really taking into account — and becoming part of — the life and culture of their communities. They approach the community as outsiders from “the library”, rather than building their identity as members of that community. One of the advantages that effective embedded librarianship brings is engagement, so that the librarians really become “enmeshed” in their communities. So, take a fresh look at your strategy. Does it really make your library operation a part of the community you serve? If not, you may want to integrate embedded librarianship into it. Or, culture may eat it for lunch…

Reference: Fairchild, G. (2016, March 13) “Selling in Russia? ‘Culture Eats Strategy for Lunch.'” Washington Post, p. G2.

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Latest Update from David Shumaker

Greetings Caucus members!

This is #3 in our series to keep you up to date with what’s going on in the Embedded Librarians Caucus.

Since the previous update sent November 30, there have been a couple newsworthy developments:

  • Membership has grown from 81 to 83. Thank you all for supporting the caucus!
  • Our first webinar, “How to Get an Embedded Librarian Job”, was held on Dec. 15. It was a tremendous success with approximately 120 participants. Our panelists, Rachael Altman, Nadine Anderson, Mia Breitkopf, Jamie Marie Keller-Aschenbach, and George Peckham-Rooney, did a fantastic job.  In case you missed it, I wish I could point you to the recording so you could listen to it – but unfortunately when we posted the recording, the response was so great that we crashed our server. So, stay tuned while we get that straightened out and come up with an alternate hosting platform.

Currently we need help with two things:

  1. Our next webinar. There’s still time for us to put on another one before June if we act quickly. A couple ideas have been suggested. Both of them are great ideas, but maybe you have another one! Or perhaps you’d like to be a panelist for one. Email me to share your thoughts or volunteer. Here are the 2 ideas:
    1. Keeping your embedded librarian job: techniques for success over the long haul
    2. The hiring manager’s perspective: what information services managers look for in candidates
  2. We need to develop plans for our Caucus meeting at the Annual Conference next June in Philadelphia. If you have suggestions or would like to help organize this, please let me know. I’m thinking along the lines of a short business meeting, followed by an informal event where members and friends can get to know one another – what are your thoughts?

Last but not least, please keep in touch! Follow us on our @SLAEmbedded Twitter account, post to this list or contact me atcaucusadmin@embedded.sla.org or david.shumaker3@verizon.net  with your ideas and suggestions. I look forward to hearing from you.

–Dave Shumaker

Caucus Convenor

 

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Get to know George Peckham-Rooney, “How to Get an Embedded Librarian Job” Webinar Panelist

George Peckham-Rooney is an embedded librarian and one of the panelists for our “How To Get An Embedded Librarian Job” webinar tomorrow, Tuesday, December 15, 1:00 – 2:30 p.m. US Eastern time. If you haven’t registered yet, go to https://attendee.gotowebinar.com/register/616204068926469633, then read our interview below with George. This is the fifth and last interview in our “Getting to know you” interview series with our webinar panelists.

Getting to Know…George Peckham-Rooney

Q. 1. What is your job title?

George: Business Analyst I

Q. 2. Where do you work and how long have you worked there?

George: Emory University Law School, for 3 days

Q.3. What are your main job duties and how are you embedded?

George: I work in the graduate admissions department at the law school. My role revolves around managing their admission data to help key stakeholders better understand the student population and better meet their needs.

Q.4. How did you get your job?

George: I got the job through a traditional application.

End of interview

Thanks George!

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Get to know Nadine Anderson, “How to Get an Embedded Librarian Job” Webinar Panelist

Nadine Anderson is an embedded librarian and one of the panelists for our “How To Get An Embedded Librarian Job” webinar on Tuesday, December 15, 1:00 – 2:30 p.m. US Eastern time. If you haven’t registered yet, go to https://attendee.gotowebinar.com/register/616204068926469633, then read our interview below with Nadine. This is the fourth interview in our “Getting to know you” interview series with our webinar panelists.

Getting to Know…Nadine Anderson

Q. 1. What is your job title?

Nadine: Behavioral Sciences Librarian

Q. 2. Where do you work and how long have you worked there?

Nadine: At the University of Michigan-Dearborn, since January 2014.

Q.3. What are your main job duties and how are you embedded?

Nadine: I am the subject librarian for the Behavioral Sciences, which mainly involves teaching and providing research help to undergraduate and graduate students, as well as some collection development work. I am embedded in the Behavioral Sciences department 3 or 4 days a week (in my own office among other faculty offices), in courses and course management sites, as a thesis research consultant in their graduate and honors programs, and am working with faculty and the department on several information literacy initiatives to strategically embed information literacy development into their non-scaffolded undergraduate program curricula.

Q.4. How did you get your job?

Nadine: I applied for a traditional Subject Liaison position that turned out in the campus interview to be an Embedded Librarian position! I convinced both the library and the Behavioral Sciences department that I’d be a good fit for their communities.

End of interview

Thanks Nadine! Our next “Getting to know you” webinar panelist interview will be with George Peckham-Rooney on Monday. Stay tuned!

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Get to know Mia Breitkopf, “How to Get an Embedded Librarian Job” Webinar Panelist

Mia Breitkopf is an embedded librarian and one of the panelists for our “How To Get An Embedded Librarian Job” webinar on Tuesday, December 15, 1:00 – 2:30 p.m. US Eastern time. If you haven’t registered yet, go to https://attendee.gotowebinar.com/register/616204068926469633, then read our interview below with Mia. This is the third interview in our “Getting to know you” interview series with our webinar panelists.

Getting to Know…Mia Breitkopf

Q. 1. What is your job title?

Mia: Online and Hybrid Learning Librarian (Senior Assistant Librarian)

Q. 2. Where do you work and how long have you worked there?

Mia: I just joined the community at The College at Brockport, State University of New York at the end of October 2015. Before that, I worked for two years at the Wharton School of the University of Pennsylvania in what I consider to be an embedded librarian position.

Q.3. What are your main job duties and how are you embedded?

Mia: As the first Online and Hybrid Learning Librarian at Brockport, I am part of the reference and instruction team. My librarian colleagues and I are working together to establish a presence in online courses, creating a strategy and a set of best practices as the College expands its online learning offerings. Embedding librarians into online learning communities—in a meaningful way—will be a vital library service.

At Wharton I was embedded in the Executive Education division, partnering with faculty and staff to design and deliver learning experiences for executives in online learning environments. Community management, research, understanding users’ information needs, and knowledge management were a handful of my librarian-like responsibilities.

Q.4. How did you get your job?

Mia: The job description fit me well: though librarian was nowhere in there, when I read it I was imagining how I’d be a good candidate because of my education background and the MLIS program I had just finished at Syracuse University. I made my case!

End of interview

Thanks Mia! Our next “Getting to know you” webinar panelist interview will be with Nadine Anderson on Friday. Stay tuned!

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