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SLA Embedded Librarians Caucus Annual Meeting (Webinar): Register Now!

All members and friends of the SLA Embedded Librarians Caucus are invited to participate in our annual meeting webinar on Tuesday, June 6, 2017 at 12:00 PM EDT.  We’ll review the past year and plan for the coming one.

You must register in advance to attend. To sign up, go to: https://attendee.gotowebinar.com/register/1610512238277953283

After registering, you will receive a confirmation email with details on how to join the webinar.

Email David Shumaker (shumaker@cua.edu) or Nadine Anderson (nfanders@umich.edu) if you have any questions or suggestions for specific meeting agenda items.

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Caucus Meeting Minutes

SLA Embedded Librarians Caucus

Annual Meeting May 24, 2016

Minutes

1. The virtual meeting was opened by caucus convenor Dave Shumaker at 3:01 p.m. US Eastern time, with approximately 20 members in attendance. He announced that the meeting would be recorded in order to help compile minutes, and acknowledged the contributions of the Communications Team over the past year.

2. Year timeline: Dave reviewed highlights of the past year, including programs and activities, gradual growth in membership. Currently, membership stands at 88.

3. Communications update: Communications team members Laura Williams and Nadine Anderson reviewed communications activities. Laura appealed for volunteers to contribute posters, be interviewed for the website, and write up reports from the SLA Annual Conference. Nadine reminded everyone that our Twitter handle is @slaembedded and hashtag #embeddedlib and encouraged followers and tweeters to join in.

4. Finance and Organization: Dave reviewed the fact that the caucus, in line with SLA guidelines, has no money of its own, and doesn’t have any mandated officers other than the Caucus Convenor. He mentioned that we should be thinking about succession planning. He will continue to serve for the coming year, but he doesn’t intend to be Convenor for life.

There was also discussion of whether the caucus should aim to become a division. The consensus was that we should not do that, at least at the present time. In ensuing discussion of membership and growth, Marydee Ojala suggested creating whitepaper on the caucus website explaining what is embedded librarian. In further discussion, it was suggested to have additional papers on embedded librarians in different sectors.

5. SLA 2017 Program Planning: Dave currently serving as de facto program planner. He appealed for anyone who is interested to take over the job or work with him.

6. Program and Activity Initiatives

Current program ideas:

  • Organization/reporting structures that embedded librarians experience and the associated challenges.
  • Evaluating the effectiveness of embedded librarianship
  • Prospering over the long haul: lessons learned from veteran embedded librarians

Other ideas were suggested, including:

  • Ruth Kneale’s experiences in close to 20 years of being an embedded librarian in engineering teams, either as webinar or interview
  • Michael Gelman – how embedded librarians can “sell themselves” as consultants
  • Tara Breton: embedded librarian panel held at Pharma Division meeting in April 2016 (http://pht.sla.org/wp-content/uploads/2015/10/SLADPHT2016SpringMeetingAgendafinalfinal03182016-1.pdf), unfortunately slides are not available; discussion of promotional strategies in the corporate sector
  • Teresa Powell: budget and funding models – corporate setting may require funding librarians work from group(s) librarian is embedded with.

6. Wrapup

Anyone with questions, comments, or who would like to volunteer: contact Dave at caucusadmin@embedded.sla.org or his personal email. Reminder of Caucus session Monday June 13 10 a.m. in Phila. Dave closed the meeting at 3:51 p.m. (US Eastern time)

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Caucus Meeting Reminder

A quick reminder that on Tuesday, May 24, 3:00 p.m. EDT, we will have our annual Caucus meeting webinar. Register at: https://attendee.gotowebinar.com/register/3975836619393798401  After registering, you will receive a confirmation email containing information about joining the webinar. Hope to see you there!

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Embedded Librarians Caucus upcoming events

Just a quick reminder of upcoming events of interest:

  1. Tuesday, May 24, 3:00 p.m. US Eastern: Caucus annual meeting webinar. Register at: https://attendee.gotowebinar.com/register/3975836619393798401 .  After registering, you will receive a confirmation email containing information about joining the webinar.
  1. Monday, June 13, 10:00—11:30 a.m. Embedded Librarians Knowledge Café at the SLA Annual Conference. Reserve this slot on your conference planner! I look forward to seeing you in Philadelphia.
  1. Also of interest: Tuesday, June 14, 2:30-3:30 p.m. Annual Conference program, “Professional Competencies and You” – just added to the conference program. Embedded librarians perhaps more than any other group need to be able to articulate and demonstrate what they bring  to diverse, cross-cutting teams. Come find out more about the new SLA Competencies and how it can help you frame this issue.

 

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Minutes from inaugural Embedded Librarians caucus meeting

Minutes from inaugural Embedded Librarians caucus meeting

Taken by Ruth Kneale

16 June 2015; David Shumaker, convener

Sign-in list for attendees

Agenda:

  • How a caucus functions
    • Brief summary of how this caucus came to be; spotlight session in Vancouver kicked it off, David ran with it. First went to LMD about being a section; LMD was not interested. Then realized a caucus would be a good fit, so worked with Kate Arnold to get the proposal put together. In March 2015 a petition was put up; 109 signatures allowed it to be presented to the Board in May, when it was accepted.
    • $12 additional fee to belong to the caucus
    • Authorized for a two-year period; will need to be revisited in late 2016.
    • Only one officer, the convener. David will serve for first two years.
    • Small allotment to the caucus
    • Website, listserv, can partner with divisions for conference sessions
    • Can do webinars, conference calls, etc.
    • Annual report required
    • Dan Trefethen shared some history of other units of a manner of practice: started as a caucus and became a division (Solo), and the Baseball Caucus – an interest group but no baseball librarians, as an example of a very active and engaged group. No interest in being a division; they are perfect as a caucus. We have options as the caucus develops.
  • Status
    • Listserv: sla-embedded@sla.lyris.net. Discussion of whether the list should be open or closed. Decision is that, unless/until it’s abused, the listserv will be open.
    • Website pending after conference; expected to be embedded.sla.org. Once it’s assigned, volunteers will be needed to populate it.
    • Membership option to be added to online registration within the week; as soon as it’s up, we all need to join it! Go to the SLA website, your account, and you can add the caucus at that time. Everyone who signed the petition should get an email notifying us when the registration option is open.
  • Thoughts on organization. Had a lot of volunteers on the petition who want to help! Gratifying to see.
    • Communications team
      • Listserv
      • Website
      • Social Media
    • Program planning team
      • Kick off with a webinar intro to the caucus (similar to this meeting’s info)
      • Can do short webinars (20-30 minutes) to share what we’re doing, something that’s an issue currently being wrestled with, success stories, etc.
      • We do not have a programming slot at annual conference; can have the caucus meeting but that’s it. No fundraising.
    • Interests & Initiatives
      • Round-the-room table discussions (intros & explanations)
      • We’re the first info professional association acknowledged embedded librarian unit!
      • What should the caucus do? What should be our top learning and thought leadership priorities? We have the opportunity to really be thought leaders, not just for SLA but for ACRL, ERL, other associations & library groups. Keep in mind other avenues we can use to further enhance our field with our knowledge (articles, other publications, talks, etc.).

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